Welcome to the Oceanside Pop Warner Team Portal — your one-stop hub for submitting team-related forms and staying organized throughout the season. Whether you’re requesting a fundraiser, submitting receipts, or reconciling funds, you’re in the right place!
Please use the links below to access and submit the appropriate forms. If you have any questions, reach out to the OPW Treasurer.
📚 Important Policies & Procedures
Please review the following document to ensure compliance with OPW standards:
- 📘 Financial Responsibility Policy
Guidelines for handling funds, fundraiser approvals, and submission deadlines. - 📕 Code of Conduct
Expectations for behavior and sportsmanship for all players, coaches, and volunteers. - 📗 Volunteer Guidelines
Requirements and responsibilities for all OPW volunteers. - 📙 Safety & Emergency Procedures
Protocols for injury response, weather delays, and other safety concerns.
2025 POLICIES & PROCEDURES – CLICK HERE
Snack Bar Schedule
📅 View Snack Bar Schedule (Coming Soon!)
📄 Submit a Form
- 📝 Sponsorship Form
Submit details for new or existing sponsorships. - 💡 Fundraiser Request Form
Request approval for a team fundraiser. Be sure to include your event plan, goals, and communication strategy. All requests must be sent within one week of the event for review and approval. - 💰 Reimbursement Request Form
Request reimbursement for approved team expenses. Receipts are required. All reimbursement requests must be received prior to the end of the season party or by January 31, 2027 (whichever comes first). - 🔍 Submit Reconciliation Form
Report and reconcile funds collected from fundraisers or events. Include your fundraiser number and receipt details.
⏰ Reminder
All funds must be submitted to the Treasurer at the end of each event. If funds are not received, teams will not be approved for another event until funds are received and deposited into the OPW Football or Cheer Bank Account.
Fundraisers are approved on a first come, first serve basis.
Cheer Committee will assist with reconciliation for cheer, and all football funds will be handled by OPW Treasurer and Auditor. Any remaining balance in the team accounts by the end of your season, will forfeit to the OPW Organization account. Option to rollover to the next season is not available.
ALL FUNDS will be deposited into the OPW Football or Cheer Account.
📆 Important Dates
Stay on top of key events and deadlines throughout the season:
- 🗓️ July 15 – First Day of Practice
- 🗓️ August 8 – Certification
- 🗓️ August 15 – First Game
- 🗓️ August 30 – Picture Day
- 🗓️ September 5 – Labor Day (No Games)
- 🗓️ October TBD – Harvest Festival
- 🗓️ October TBD – Flag Fest
- 🗓️ October TBD – Elections
- 🗓️ October TBD – Playoffs
- 🗓️ November TBD – Regional Game
- 🗓️ December 5 – Nationals in Charolette, North Carolina
📌 Check back regularly for updates or changes to the calendar.
💬 Suggestion Portal
We value your feedback! Use the link below to share ideas, concerns, or suggestions to help improve the OPW experience for everyone.
All submissions are reviewed by the OPW Board. You may remain anonymous if you prefer.