✅ How to Use the OPW Team Reconciliation Form

This form is designed to help teams track and report funds collected from fundraisers in a clear and organized way. Please follow the steps below:

Step 1: Download the Form

📥 Download OPW_Team_Reconciliation_Form

Step 2: Fill Out the Required Fields

Field Description
Team Name Enter your team’s name (e.g., Jr. Pee Wee Cheer).
Fundraiser Name Name of the fundraiser (e.g., Car Wash, Raffle).
Fundraiser Number Use the official number assigned by the OPW Board.
Date Date the funds were collected.
Person Submitting Name of the person turning in the form.
Total Amount Collected (Credit +) Total income collected from the fundraiser.
Total Amount Distributed (Debit -) Any expenses or distributions made from the collected funds.
Running Account Balance Ongoing balance after credits and debits.
Receipt Numbers List all receipt numbers issued for the fundraiser.
Submitted to Safe on (Date): Date the funds were deposited into the OPW safe.
Bag Number: Number on the deposit bag used.
Notes Add any relevant notes (e.g., cash/check breakdown, issues).

🔹 Step 3: Submit the Form

  • Submit the completed form along with the funds to the designated Cheer Board Member by the end of practice on Thursday. Form must be submitted virtually, but a copy in the deposit bag would be appreciated. Please hand write the bag number on the form. 
  • Ensure all funds are placed in the OPW safe after reconciliation.

🔹 Tips for Success

  • Always issue receipts for every transaction.
  • Double-check totals before submitting.
  • Keep a copy of the form for your records.
  • Contact the Treasurer or Cheer Board if you need a fundraiser number.
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