Congratulations to Kristina Thompson – 2025 VP of Cheer & Josh Smith – 2025 VP of Football!

General Board positions for consideration will be open through November 30th, 2024.

2025 General Board Positions for Consideration:

Cheer Player Agent (This will become an executive position Jan 1, 2025)

Football Commissioner

Cheer Commissioner

Equipment Manager

Litle Scholars Representative

Snack Bar Coordinator

Uniform Manager

Auditor

MOTION PASSED 10/17/2024 & will be incorporate Jan 1,2025

2018 Bylaws to be updated: 

Side by Side comparison:

Change 1: Update Logo, year and footers to current version.

Do you agree to this change? Yes / No

Change 2: Add additional position to general board called “Auditor” 

**Job Title: Auditor**

**Reports To:** Treasurer

**Overview:**
The Auditor will support the Treasurer in ensuring the financial integrity of the organization by conducting thorough audits of financial records, evaluating financial systems, and providing insights to enhance fiscal accountability.

**Key Responsibilities:**

– Conduct regular audits of financial statements and accounting records.
– Review internal controls and financial processes to identify areas for improvement.
– Ensure compliance with applicable laws, regulations, and organizational policies.
– Prepare detailed audit reports and present findings to the Treasurer and board of directors.
– Collaborate with the Treasurer to develop and implement financial policies and procedures.
– Assist in preparing for external audits and respond to auditor inquiries.
– Provide training and support to staff on financial practices and compliance.

**Preferred Qualifications:**

– Bachelor’s degree in Accounting, Finance, or a related field.
– Proven experience in auditing, accounting, or financial management, preferably in a non-profit environment.
– Knowledge of GAAP and non-profit financial regulations.
– Strong analytical skills and attention to detail.
– Excellent communication and interpersonal skills.
– Ability to work independently and as part of a team.
– Proficiency in accounting software and Microsoft Office Suite.
– Certified Public Accountant (CPA) or equivalent certification.
– Familiarity with youth development programs and community services.

This role is volunteer based and no experience is required. 

Do you agree to add the Auditor position to our organization? Yes / No

Impact if Yes, bylaws will be updated to include newly formed position from 17 to 18.

If no, verbage will remain at 17. 

Change 3:  Move Cheer Player Agent position from general board to executive board. 

Justification: To align both player agents to the same organization structure and responsibilities. 

Do you agree to this change? Yes / No

Change 4: Remove verbiage in section 3 due to sequence mis-match: 

Even Years: President, Player Agent, Vice President of Football, Player Agent, Secretary

Odd Years: Vice President of Cheer and Treasurer”

Do you agree to this change? Yes / No

Change 5: Add verbiage in Section 4:  Executive Office Members shall be filled by Association Board Members who have served a minimum of one year in the prior season and is in good standing with the Organization.

Do you agree to this change? Yes / No

Change 6: Update verbiage in Section 8 from: “You just need to keep Policy Folder to help update your own policy manual. ” to “An up to date copy of the policy and procedure manual will be kept on the shared drive with access to all board members.  Record retention of diciplinary actions, investigations and executive dealings will be kept separate . Not all decisions will be distributed to the general board members.”

Do you agree to this change? Yes / No

Change 7: Update Article IX Section 1 from “Palomar Conference” to “West Coast Conference”

Justification: To bring up to current name. 

Do you agree to this change? Yes / No

If you have any questions, please reach out to electioncommittee@oceansidepopwarnerfootball.org